Receptionist

www.hlc.com · Luxembourg · full time · Sur site · il y a 13 jours

Le premier est offert

Publiée le 1 octobre 2026 · Lu sur www.hlc.com

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Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.

DUTIES AND RESPONSIBILITIES

Reception

• Welcoming all guests (visitors and staff), handling client requests;

• Taking and forwarding (internal and external) telephone calls in French and/or English; handling messages;

• Managing incoming and outgoing correspondence (mail, express mail and courier);

• Receiving and dispatching deliveries;

• Performing ad hoc administrative duties such as badges management,

announcement of guest arrivals...;

• Allocation, managing of calendar invites and up keeping of meetings rooms;

• Organizing meetings/coordinating appointments and meetings;

Office services and management

• Providers follow-up and stock management (office supplies, consumable);

• Maintaining and tidying the reception area and kitchen area;

• Keeping the premises organized;

Additional support

• Dealing with various others tasks as they arise (copy, print, scan, fax, binding, archives);

• Assisting colleagues with administrative tasks (i.e. handling correspondence in French, and/or English;

• Making travel arrangements;

• Assisting the Marketing & Business Development team in organizing events and conferences organization;

• Supporting the preparation of various events/closings (catering, parking spaces management, etc.);

• Providing support to the PAs when needed.

YOUR PROFILE

• Solid administrative background with several years of relevant professional experience;

• Excellent communication skills with fluency in English and French; German and Luxembourgish are considered an advantage;

• Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint;

• Highly organised with the ability to manage multiple priorities efficiently;

• Positive, service-oriented approach and strong team spirit;

• Professional, discreet and trustworthy when handling confidential and sensitive information;

• Proactive, adaptable and eager to learn, with a strong can-do attitude.