Administrative Assistant

About InterSystems

InterSystems, a creative data technology provider, delivers a unified foundation for next-generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit InterSystems.com.

AI Disclaimer

InterSystems may use AI tools for its internal operations including administrative tasks during recruitment (e.g., organizing candidate information). InterSystems’ approach to AI is guided by the InterSystems Responsible AI Guidelines. AI is not used to make or influence hiring decisions. All decisions are made by InterSystems employees.

Candidates may use AI for CV or interview preparation, provided materials are truthful and reflect their own experience. AI tools and third-party transcription services must not be used during interviews or assessments.

Please note that the use of wearable technology, including any AI-related tools or other technology-connected devices (such as META or Google smart glasses and/or wearables, and/or any similar devices), is strictly prohibited during the interview and screening process with InterSystems. Any applicant who requires a wearable device or any type of technology support during the interview process as a reasonable accommodation under the ADA or applicable state or country laws and regulations must contact the InterSystems Human Resources Department prior to attending or participating in any interview or screening process.

Administrative Assistant (English/Spanish)

Ciudad Empresarial, Huechuraba, Región Metropolitana

Onsite

We are seeking a highly organised and experienced Bilingual (English/Spanish) Administrative Assistant to ensure the smooth and efficient operation of our office. Reporting to the ASG Manager LATAM, this role will primarily oversee front-of-house responsibilities, ensure effective housekeeping, and provide administrative support as needed.

Key Responsibilities

• Provide a high level of administrative support to departments which will be assigned by the ASG Manager.

• Manage and update calendars, scheduling meetings, and coordinate conference calls and video conferences.

• Prepare, format, translate, and finalise documents or presentations as required.

• Coordinate travel arrangements for staff, including domestic and international bookings (hotels, flights, taxis).

• Monitor and maintain the inventory of office supplies and postage, preparing restock requests for approval as required.

• Provide coverage to the main reception position when needed, acting as the first point of contact for visitors, delivering a professional and welcoming experience.

• Undertake ad hoc projects as required.

Qualifications

• Bilingual proficiency in English and Spanish is essential.

• Proven ability to prioritise tasks and meet deadlines in a fast-paced environment.

• High attention to detail and strong organisational skills.

• Excellent interpersonal skills and the ability to work collaboratively in a team setting.

• Self-motivated with a proactive and resourceful attitude.

• A minimum of 3–5 years' experience in a similar role.

• Professional telephone etiquette and strong verbal communication skills.

AI Competencies

• Basic working knowledge of Microsoft Copilot and/or other AI-powered productivity tools.

Education and Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Desirable: an academic or training background in interpreting, translation,

administration, public relations, or related fields.

Esta oferta se enmarca en la Ley N°21.015 de Inclusión Laboral de Personas con Discapacidad. InterSystems promueve la igualdad de oportunidades y la no discriminación en todos sus procesos de reclutamiento y selección, asegurando procesos inclusivos y accesibles, en conformidad con la normativa laboral vigente en Chile.