Talent Acquisition Coordinator (12-month Fixed Term Contract)

Description

The Talent Acquisition Coordinator is responsible for delivering an exceptional candidate and hiring manager experience throughout the recruitment process. As an important member of the Talent Acquisition team, you will help ensure a high-quality, professional and efficient recruitment service while supporting hiring across the business.

You’ll work closely with the Talent Acquisition team, hiring managers, the wider People & Culture team, recruitment agencies and external partners to coordinate vacancy advertising, candidate processes, interview scheduling and recruitment administration, while maintaining accurate and up-to-date information across our Applicant Tracking System (ATS).

Key Responsibilities

• Being the first point of contact for recruitment-related queries from both employees and external candidates, providing a professional and responsive experience throughout the recruitment process.
• Creating, maintaining and coordinating job adverts across our careers site, LinkedIn and relevant job boards.
• Organising and maintaining candidate pipelines in the Applicant Tracking System (ATS), ensuring information is accurate and up to date.
• Scheduling candidate interviews across multiple stakeholders and time zones, and managing the administration of interview feedback.
• Maintaining and regularly reviewing job descriptions, ensuring consistency with agreed global standards and best practices.
• Liaising with the P&C team to ensure offer letters and employment contracts are drafted, approved and sent to candidates, and returned for P&C records.
• Supporting the coordination of recruitment agencies and external recruitment partners, ensuring relevant information and vendor records are kept up to date.
• Supporting accurate recruitment reporting and analytics, including recruitment activity, time to fill, offers and other relevant recruitment metrics.
• Supporting candidate experience initiatives, including gathering and analysing feedback where required.
• Creating process maps and identifying and implementing process improvements in collaboration with the wider P&C team.

Talent Acquisition Coordinator (12-month Fixed Term Contract)

Department: Core - People & Culture

Employment Type: Fixed Term - Full Time

Location: Athens, Greece

What we offer

Some of the benefits we include are:

• Meal Cards
• Private Medical Insurance
• Employee Assistance Programme (EAP)
• Holiday Entitlement
• Hybrid Working

At AER, we are committed to offering flexibility in the way we work. Most of our roles are hybrid with a mix of in-office/home working and potentially adjustable working hours. Let’s discuss what works for you and AER during the interview process.

The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy, and maternity.

To apply, please submit your Résumé / CV, a personal summary, your salary expectations and please inform us of your notice period.

Unfortunately, we are unable to accept applications via email, telephone, or social media platforms. To be considered for this position, please submit your application using the link provided. Applications submitted through any other channel will not be reviewed.

Required attributes:

• Demonstrated interest in Talent Acquisition, HR or similar role.
• Highly organised, resilient and detail-oriented, with the ability to prioritise and manage your own workload effectively.
• Demonstrated ability to manage multiple and conflicting priorities while maintaining a high level of accuracy and attention to detail.
• Proactive and self-motivated, with a strong sense of ownership
• Excellent communication skills and a commitment to providing proactive and timely communication to candidates and stakeholders.
• Ability to work effectively under pressure and at pace in a fast-moving environment.
• Strong team-working skills and a collaborative approach.
• Fluency in English, both written and spoken.

Desirable attributes:

• Experience in Talent Acquisition / HR or similar role using an Applicant Tracking System (ATS) and/ or other HR technology.
• Experience managing complex diaries and coordinating interviews across multiple time zones.