Operations Coordinator to CEO

Role Overview

This is a great opportunity for an ambitious early-career professional who wants to gain hands-on experience across operations, project management, research, AI & automation, marketing, and business administration while working directly with the CEO.

You might currently be a Project Coordinator, Operations Assistant, Marketing Coordinator, Business Assistant, Recruitment Coordinator, Office Manager, Junior Project Manager, or a student/recent graduate with 1+ years of relevant hands-on experience.

You don't need years of experience in operations. We care much more about how you think and work: being organised, proactive, curious, reliable, and comfortable figuring things out independently.

About the Client

Evotym is looking for an Operations Coordinator to work closely with our Founder and support the day-to-day operations.

Evotym is an international FinTech recruitment agency founded in Riga, Latvia. We work with companies across the financial technology ecosystem and operate in a fast-moving, international environment.

We're looking for someone who can bring structure, energy, and ownership to the team — and who genuinely enjoys making things work better. Your role will be broad and dynamic. You will help the Founder and the wider team keep projects, processes, and day-to-day operations moving forward.

Key Responsibilities

• Coordinate internal projects and make sure tasks, deadlines, and follow-ups don't get lost
• Work directly with the Founder on business and operational priorities
• Turn ideas and loosely defined requests into clear action plans and next steps
• Conduct research, compare options, and prepare short summaries and recommendations
• Coordinate with team members, contractors, partners, and external service providers
• Support business administration, documentation, invoices, contracts, banking-related matters, and other operational tasks
• Help organise business travel, conferences, meetings, and events
• Maintain project and task tracking in Asana
• Identify processes that could be improved, simplified, or automated
• Use ChatGPT, Claude, and other AI tools to make everyday work faster and more efficient
• Support selected marketing, LinkedIn, content, community, and partnership initiatives
• Help with occasional personal and organisational requests for the Founder

Requirements

• 1+ year of experience as a Project Coordinator, Operations Assistant, Marketing Coordinator, Business Assistant, Recruitment Coordinator, Office Manager, Junior Project Manager, or other.
• Previous experience working with CEO/another C-level Executive is an advantage.
• Experience with Asana, AI tools, social media/content, recruitment, FinTech, finance, or project management would be an advantage.
• You can take a broad request, structure it, and turn it into concrete next steps.
• High level of independence and ownership.
• Excellent research skills.
• Good English and native Russian.

Key Soft Skills

• High level of independence and ownership.
• Ability to structure large amounts of information concisely.
• Attention to detail and ability to manage multiple tasks.
• Speed and independence in managing tasks.
• Capability to handle multiple priorities at once.
• Discretion and confidentiality.

What We Offer

• Close work with the Founder of a successful business.
• Collaborative and transparent team culture.
• High-impact role in a scaling fintech company.
• Recognition of personal milestones and achievements.
• Fully remote job from Riga.