Personal Assistant to CEO

Role Overview

We are happy to consider someone earlier in their career if they are smart, proactive, structured, curious, and genuinely enjoy helping and getting things done.

This is a hands-on role. Some tasks will be strategic and analytical, while others may be operational or administrative. What matters is the ability to approach both with the same level of ownership, attention to detail, and care.

We are open to different backgrounds and do not expect you to have done all of these things before.

You might have experience as an Executive or Personal Assistant, Project/Operations Coordinator, Office Manager, Junior Project Manager, Recruiter, or in another fast-paced coordination role.

About the Client

Evotym is looking for an Executive Assistant / Founder Associate to work directly with our Founder and become a trusted right hand across business, operational, and selected personal matters.

The main purpose of this role is simple: make the Founder’s life easier and create more space for her to focus on the areas where she brings the most value to the business.

Key Responsibilities

• Manage the Founder’s calendar, appointments, meetings, reminders, and day-to-day schedule.
• Organise business and personal travel: research and book flights, hotels, transfers, restaurants, and other arrangements.
• Handle various personal errands and lifestyle-related tasks, including organising gifts, deliveries, reservations, purchases, and special occasions.
• Research and compare services, vendors, locations, products, and other options, providing clear recommendations rather than just information.
• Coordinate with external providers, contractors, partners, and service companies and follow up until tasks are fully completed.
• Support day-to-day operational and administrative matters, including documents, payments, bookings, invoices, and organisational tasks.
• Take ownership of ad-hoc requests and unexpected situations — finding practical solutions quickly and independently.

Requirements

• Perfect for young professionals who are eager to learn fast.
• Previous experience as an Executive Assistant, Office Manager, Founder Associate, Project Manager, or in a similar role.
• You already use AI tools such as ChatGPT or Claude, or are genuinely interested in learning how to use them effectively. Tech-savvy with modern online tools, booking platforms.
• High level of independence and ownership.
• Excellent research skills and ability to find the best options based on various requirements.
• Attention to detail and ability to manage multiple tasks simultaneously.
• Discretion and confidentiality in handling information.
• Comfortable communicating with diverse individuals and resolving issues.
• Strong organizational and time-management skills.
• Previous experience with a Founder or in a startup, recruitment, or fintech environment is an advantage.
• Fluency in Russian and good English

Key Soft Skills

• Strong ownership mentality
• Ability to structure large amounts of information and communicate the key points concisely
• Speed, independence, and the ability to manage multiple priorities simultaneously
• Discretion and confidentiality
• Comfortable negotiating and resolving issues

What We Offer

• Close work with the Founder of a successful business
• Collaborative and transparent team culture
• High-impact role in a scaling company
• Recognition of personal milestones and achievements