HR & Payroll Specialist (Warsaw)

Role Overview

HR & Payroll Specialist | Warsaw, PL | Office-based 4 days per week | 8,000 - 11,000 gross PLN

Given our exciting and progressive growth plans, we are looking for an exceptional HR & Payroll Specialist to come and join our international business.

Reporting directly to the Payroll & HR Admin Team Lead, and working collaboratively with the wider team and external partners, you will be responsible for managing payroll processes, maintaining accurate financial and HR records, preparing payroll-related entries, and ensuring compliance with relevant laws and regulations.

This is a great opportunity for someone looking to work in a fast-paced environment, who likes to work autonomously, enjoys a challenge and wants to make an impact.

To foster a collaborative environment that thrives on face-to-face interactions and teamwork, the team work from the office four days per week, with the flexibility to work remotely one day each week.

About Fresha

Fresha is the leading AI-powered operating system for the global beauty and wellness industry, giving businesses everything they need to run smarter, grow faster and build stronger client relationships.

In May 2026, Fresha secured an $80M growth investment from KKR at a valuation of $1B, officially reaching unicorn status and bringing total funding raised to $285M. Already profitable, Fresha is using this investment to accelerate global expansion and drive the next generation of AI and product innovation.

Today, Fresha operates at global scale, with offices across Europe, North America, the Middle East and Asia Pacific. Our platform is trusted by 130,000+ beauty and wellness businesses across 120 countries, with more than 1.5 billion appointments booked to date.

Our mission is simple: help beauty and wellness businesses grow by giving them the technology they need to attract clients, manage their operations and run their business in one place.

We’re continuing to scale rapidly across markets, teams and products, making this an exciting time to join us.

What You'll Do

• Running global payroll and HR operations, primarily across Asia and Europe.
• Partner closely with other departments to deliver a seamless experience for all stakeholders.
• Manage payroll processes with external providers.
• Manage benefits for the respective markets.
• Perform variance analysis and implement payroll controls to ensure correct payslip generation.
• Contribute to payroll-related projects such as process automation and system integrations.
• Maintain and update our HR system (HiBob), including ongoing employee changes.
• Oversee holiday accruals and calculate compensated leave using HRIS data.
• Prepare and post payroll-related journal entries in the accounting system.
• Draft and maintain jurisdiction-specific templates with support from internal and external legal counsel.
• Assist with a wide range of internal and external HR related matters.

This list is not exhaustive and there may be other activities you may be required to deliver.

What We're Looking For

• 1–2 years of experience in payroll, HR, or finance, preferably in an international environment managing global payroll.
• Proficiency in both Polish and English at a minimum B2 level; knowledge of additional languages is an advantage.
• Working knowledge of Excel or Google Sheets (e.g., basic formulas and data organization); familiarity with other financial or payroll tools is beneficial.
• Proactive mindset with strong problem-solving abilities and keen attention to detail.
• Excellent time management and organizational skills, with the ability to prioritize tasks effectively and meet deadlines.
• Ability to work independently and efficiently in a fast-paced, dynamic environment.
• Strong understanding of data confidentiality and compliance with payroll regulations and labor laws.Nice to have:
• Payroll & HRIS Platforms: Experience with HiBob (HR database management), Deel (global payroll and contractor management), or Sage (payroll processing and reporting).
• Global Jurisdiction Knowledge: Experience managing payroll, compliance, and HR processes across Asia, APAC, Europe, or Africa.

At Fresha, we value passion and potential as much as specific skills. If you're enthusiastic and eager to learn, we encourage you to apply, even if you don't meet every listed requirement. We believe in fostering growth and providing the support needed for you to excel in your role.

Your Opportunity at Fresha

• Make an impact at scale: Support employees across multiple markets and contribute to a seamless experience throughout the employee lifecycle.
• Take ownership: Own HR administration and payroll processes, identify opportunities to enhance efficiency, and help drive automation and continuous improvement.
• Be part of a growing international environment: Partner with colleagues, stakeholders and external providers across different countries, cultures and timezones.
• Be close to the action: Join a fast-paced, high-growth environment where your work directly contributes to how we scale our people operations.
• Grow with Fresha: Develop your HR and payroll expertise while gaining broad exposure to international HR operations, systems, processes and compliance. There are endless growth and progression opportunities as the team continues to grow!

Inclusive workforce

At Fresha, we are creating a culture where individuals of all backgrounds feel comfortable.

We want all Fresha people to feel included and truly empowered to contribute fully to our vision and goals. Everyone who applies will receive fair consideration for employment.

We do not discriminate based on race, colour, religion, sex, sexual orientation, age, marital status, gender identity, national origin, disability, or any other applicable legally protected characteristics in the location in which the candidate is applying.

If you have any accessibility requirements that would make you more comfortable during the interview process and/or once you join, please let us know so that we can support you.