Waste Tracking Coordinator

Job Description

This position may require evenings and weekends after initial training has been completed.

Position Purpose:

The Waste Tracking Coordinator supports the accurate processing and recordkeeping of inbound waste shipments. This role works closely with receiving personnel and security to track shipment status, verify documentation, maintain required records, and support timely regulatory reporting.

Primary Duties/Responsibilities:

• Coordinate with receiving personnel and security to communicate shipment status and support the timely movement of loads through the receiving process.
• Review generator, transporter, shipment, and manifest information for accuracy and completeness before records are finalized.
• Verify that receiving details, including weights and designated locations, are accurately entered into facility systems.
• Document rejected shipments and maintain related tracking records.
• Track rail shipments and manage associated manifests and reporting deadlines.
• Scan, organize, and maintain manifests and supporting shipment documentation.
• Submit required hazardous waste manifest information and resolve submission errors or discrepancies.
• Prepare and maintain certificates of destruction and related records.
• Research missing documentation and support the timely completion of billing records.
• Organize, file, and archive shipment and job records in accordance with company procedures and record retention requirements.

Knowledge/Skills/Abilities:

• Computer proficiency in Microsoft Office Suites and Lotus Notes
• Good written and verbal communication skills
• Strong team player
• Excellent interpersonal skills
• Strong customer orientation

Education/Experience/Background:

• High School diploma or General Educational Development (GED) required
• Associate’s degree in a related field preferred
• Prior work experience of 3 to 6 months in a clerical position preferred

Additional Information

Benefits: Veolia’s comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering and more. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement.

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.