Executive Assistant & Office administrator

Join our global team as an Executive Assistant & Office administrator in Kaunas.

The Executive Assistant & Office Administrator primarily supports the CEO while organizing and coordinating office administration, procedures, and front-office management to ensure efficient operations, effective communication, and a safe workplace.

Position is office-based in Kaunas, Lithuania

Responsibilities:

• Assist the CEO daily with meeting coordination, calendar management, travel bookings, expense reporting, and internal and external liaison
• Ensure an effective document management system (registration, distribution, archiving), including administration of the e-signature system (eSygnature)
• Handle all incoming and outgoing correspondence (mail, packages, couriers)
• Greet visitors and manage the company’s general email inbox and phone line
• Assist management with internal communication and coordination activities
• Provide administrative support to colleagues and executives as needed
• Maintain department documents and ensure timely transfer to the archive
• Manage office supplies and facility-related orders, and coordinate their distribution to departments
• Maintain the front desk, meeting rooms, conference areas, and other shared office spaces
• Arrange business travel, including bookings for transportation, accommodation, and related logistics
• Support the organization of internal office events and team gatherings
• Act as a liaison with external service providers (e.g., cleaning, maintenance, courier services)

Requirements

• University degree – considered an advantage
• At least 2 years of relevant work experience as an Office Administrator
• Experience as an Executive Assistant is an advantage
• Fluent Business English and Lithuanian (written and spoken)
• Strong document preparation and management skills
• Knowledge of document preparation and archiving regulations/legislation
• Excellent knowledge of MS Office applications
• Proactivity, sense of ownership, and strong organizational skills

Benefits

• International team and environment
• Bonus based on annual performance
• Professional growth and career opportunities
• Personal accident and business trip insurance
• Additional health insurance
• Influenza vaccines
• Rewarding referral policy
• Monthly lunch and fruit days
• Team building, global meetings, B active events and other CSR activities
• Modern and new Sustainable office in city center with free parking