Shipping Associate

THE ROLE

This role provides essential administrative support to Sotheby’s Shipping Departments. This role will manage procurement workflow, record keeping, and contribute to Shipping process refinement. The Shipping Associate is responsible for maintaining all vendor accounts in accordance with contractual terms and agreements, for EMEA and APAC regions. During peak season, the Shipping Associate will also provide support on the organization of Traveling Exhibitions and Expertise shipping.

ABOUT SOTHEBY'S

Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.

RESPONSIBILITIES

• Responsible for responding to inquiries regarding shipping payment in a timely and professional manner
• Oversee procurement process for Travelling Exhibitions including parking costs for vendors and logging regional spend
• Partner with Finance to reconcile billing discrepancies and system variances related to shipping quotes and Customs.
• During semi-annual high pic season:
• General record keeping for the Shipping department
• Additional ad hoc projects as directed by manager

IDEAL EXPERIENCE & COMPETENCIES

• BA degree and 1-2 years administrative or procurement experience with basic knowledge of international & domestic shipping logistics
• A degree or relevant experience in Finance, Business, Operations & Logistics, IT, and/or Engineering is highly desirable.
• A high command and prior experience of ERP/CRM SYSTEMS (SAP particularly)
• Excellent organization, with the ability to proactively set priorities and meet deadlines
• Excellent analytical skills
• Highest standard of confidentiality, discretion, and work ethic
• Excellent client service skills, with a demonstrated capability in active listening, empathy, service orientation and patience
• The ability to work under pressure and maintain a welcoming disposition, to work both independently and to partner with colleagues
• Proficient in Google Workplace, Microsoft Office Suite and capable of learning internal systems quickly

The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.