Invoicing Coordinator

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The Invoicing Coordinator is responsible for working in a fast-paced work environment and strive for accuracy and timeliness when performing any Accounts Receivable tasks. Ultimately, an outstanding Invoicing Coordinator has a keen sense of business, a strong desire to perform tasks across all facets of Accounts Receivable and maintains meticulous transaction records while exuding extraordinary customer service to internal and external customers.

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Duties and Responsibilities:

It is everyone’s responsibility to live out our Values and Absolutes by Shaping a World of Trust while ensuring responsible progress

Generate invoices for completed projects & testing, ensuring invoices accurately reflect project pricing.

Work with Client Services, Key Account Managers, & Customer Service to track projects/testing for final billing ensuring invoice accuracy.

Using multiple sources for invoice upload into internal BV systems.

Manage purchase orders so billing stays on schedule.

Manage and maintain customer web site billing information including passwords.

Deliver invoices to customers via mail, email or on customer web sites.

Adjust and reissue invoices as requested with supporting documentation based on internal or external client requests.

Collaborate with shared services department with assisting in the collections process and reconciling discrepancies.

Sending new client requests to Shared Services Department.

Providing all banking, W-9, new vendor paperwork information upon client or web site request.

Prepare/update invoice and credit note tracker for lab operations.

Share ideas for process improvements.

Perform other essential tasks, projects, and responsibilities assigned related to Accounts Receivable as directed by management.

Other duties as assigned.

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Skills & Proficiencies:

Must have strong attention to details. Strong drive to deliver accurate and timely work.

Must have strong interpersonal skills such as communication, relationship building, initiative, adaptability, positive attitude, and team building.

Must be highly motivated and able to problem solve issues as they surface.

Ability to change tasks quickly and as needed and adapt to a quick-paced, constant changing environment.

Ability to follow and understand processes.

Time management: the ability to organize and manage multiple priorities.

Basic understanding of Microsoft Office suite.

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Education and Experience:

5+ years’ experience in accounts receivable

An associates degree or higher in a related field is preferred