Projects - Shop Inspection Coordinator

Position Details

Position

Projects - Shop Inspection Coordinator

Office / Department

Abu Dhabi IND

Reporting to

INP Manager

Key Working Relationship

IND/ Project Manager

Operations Manager – WW Operations.

PRO.

Local Operations -Manager/ Shop Inspection Coordinators

Finance Department.

Administration Assistant

Technical Manager / Deputy Technical Manager

Technical Assistant

Customers / Clients / Project Management Consultants

He / She is expected to establish direct contact with Client and other Bureau Veritas Contracting / Performing offices.

Minimum Required Qualifications

Specialty

Excellent communication skill in English

Shop Inspection coordination experience.

Education

Degree / Diploma in Engineering

Training

Shop Inspection coordination with good communication skill in English

Bureau Veritas World Wide Shop Inspection Guidelines.

In BV HSE, SIEBEL and Q&S.

Technical knowledge

Schedule the Inspector according to client specification and Technical requirements.

Issuing Assignment Instructions to Performing Centers in line with Technical Scope & within the frame of client agreement & BV Regulations.

Experience

Minimum 12-15 years experience in similar field

Responsibilities / Authorities

Primary Functions

Review of applicable contractual requirements (Technical standards, specifications etc.)

Review and validation of inspection assignment documentation (technical aspects, reference documentation, schedule, milestones, reporting, logistics, co-ordination procedure, etc.)

Definition of Bureau Veritas interventions

Send Instructions to BV performing offices along with technical specification, Internal Purchase Order and contact details.

Coordinate with BV performing offices for scheduling inspection

Liaise with BV performing offices for Execution of inspection, reporting including treatment of Non-conformities (NCR’s) and other applicable deliverables

Ensuring quality of inspection according to BV Quality System

Follow up with BV performing offices for submitting the reports on time

Maintaining internal and external communication

Prepare internal invoices for clearing payment

Promotes Bureau Veritas service portfolio to clients

Respects security guidelines of Bureau Veritas and safeguards personal security in the working environment

Actively participates in the sharing of knowledge and information (Knowledge Management)

If necessary Prepare monthly report and submit to Client on time for review and further action.

Prepare the Invoices and submit to the Client.

Technical Expertise

Application of codes and standards, project specifications and procedures

Within his field of competency, the inspector is expected to conduct the activities stated in Primary functions.

Fully conversant with inspection techniques and able to review reports

Able to verify and approve non-conformities / corrective actions

Able to identify required Bureau Veritas interventions, based on a pre-defined Quality Plan and according to specified standards.

Business Requirements

Report to Operations Manager – WW Operations / INP Manager when there is an area of concern

Attend meeting with Clients as and when required and maintain cordial relationship with all Clients.

Initiate, implement and maintain the required tracking registers to monitor the progress of the inspections for each purchase order as per the approved ITPs.

Submit Weekly /Monthly Reports for Shop Inspections Services for Assigned Projects

Self Management

Maintains a high degree of expertise through permanent specialized training and knowledge management.

Meet project development objectives

Should be Results oriented, Service driven and Problem solving

Comply with company regulations, procedures and Code of Ethics.

Customer Focus

Ensure that Inspection is carried out as per Purchase order / approved drawings / Inspection test plans and other applicable Technical specifications.

Maintain regular job-related contact with clients and Liaises with client and/or Project Management Consultant with ease

Understand client needs and work to achieve successful project outcomes.

Maintain & Submit Project Related Reports /records like status report, time sheets, weekly report & any other record agreed in the contract.

Develop trust and open communication with the client.

Regularly monitor customer satisfaction.

HSE Requirements

Comply at all times with all applicable legal requirements, BV Group HSE Policies and procedures, client’s HSE procedures and practices.

Maintain personal work areas tidy and hazard free and report any deviation/fault/hazard immediately to the location manager/line manager/supervisor

Report immediately any newly identified hazard and participate in devising suitable operational control to eliminate/minimize the pertinent risk.

Report immediately any HSE incident and cooperate in investigation

Use appropriate PPE at work area and be aware of:

the risks appropriate PPE will control or minimize

Report immediately in case the PPE is worn off or lost.

maintenance and inspection arrangements

Arrange the appropriate PPE for Surveyors / Inspectors.

Performance Monitoring

Continual Development

The opportunities for improvement in

Technical and professional competencies through attending specialized training courses and seminars

Stay updated on shop inspection coordination related developments

KPI’s

Time taken to deliver the report to the client

Quality of report and Customer complaints

Inspection coordination done within the allocated timeframe

Additional sales, cross-selling, number of commercial opportunities referred

Share information, Best practice, Knowledge Management

Monitored By

Operations Manager – WW Operation / INP/IND Manager