General Affairs Specialist

With a passion for life

Join our diverse teams of passionate people and a career that allows you to develop both personally and professionally. At Getinge we exist to make life-saving technology accessible for more people. To make a true difference for our customers – and to save more lives, we need team players, forward thinkers, and game changers.

Are you looking for an inspiring career? You just found it.

Job Overview

Responsible for the efficient operation of the office, ensuring a productive and organized work environment for all employees.

Manage daily administrative tasks, oversee office supplies and services, coordinate with external vendors, and provide support to the Country Director.

Job Responsibilities and Essential Duties

A list of the main responsibilities and percentage of time spent in each responsibility or group of responsibilities:

Office Administration

Coordinate with SEA HR and support and support HR administrative tasks and recruitment process.

Drive local operations and ensure all practice align with requirements.

Execute and manage ESG

Initiate the monthly payment online.

Checking and cooperate with outsourcing accounting service for payments as request.

Adhere with company’s policy and regulations.

Perform any ad-hoc duties as assigned by the Company and/ or the Manager.

Facility Management

Responsible for office management and maintenance requests including overseeing contracts with service providers, coordinating maintenance and cleaning schedules and ensuring compliance with safety regulations.

Ensure that all company environment, health and safety Policies and Procedures are well understood and adhered to.

Manage and co-ordinate facilities related projects as required.

Manage the stationery and pantry ordering process for the office.

Travel Management

Act as the main contact between employees and BCD Travel.

Share travel updates and changes with employees clearly and on time.

Escalate issues or complex cases to the BCD Travel Program Manager when needed.

Work with internal teams and BCD Travel to ensure smooth communication.

Minimum Requirements

Bachelor of Office Administration.

Minimum 3-5 years of working experience.

English speaking will be an advantage.

Required Knowledge, Skills and Abilities

Proficient in preparing and editing documents using MS Office, Word, Excel, PowerPoint.

Basic accounting knowledge or background

Responsible, punctual, self-initiative and collaborative

Environmental/Safety/Physical Work Conditions

Ensures environmental consciousness and safe practices are exhibited in decisions.

Ensure that all work is conducted in a manner compliant with the Local Safety Regulation and all relevant country legislation.

Use of computer required to complete assignment

May work extended hours during peak business cycles.

Travel requirements: occasional (depend on the business requirement).

About us

With a firm belief that every person and community should have access to the best possible care, Getinge provides hospitals and life science institutions with products and solutions aiming to improve clinical results and optimize workflows. The offering includes products and solutions for intensive care, cardiovascular procedures, operating rooms, sterile reprocessing and life science. Getinge employs over 12,000 people worldwide and the products are sold in more than 135 countries.